The SCREEN Group has established a CSR Charter / Code of Conduct that all group executives and employees should follow and includes principles of conduct based on our corporate philosophy.
Based on the CSR Charter / Code of Conduct, the SCREEN Group will comply with all applicable laws and regulations, as well as standards of ethics in all relevant countries, and will conduct business activities in a fair and sensible manner. To this end, we have appointed a compliance officer in efforts to raise awareness of compliance and make it fully understood across the entire SCREEN Group. Our Legal & Compliance Department takes the lead in promoting abidance with international rules and each country’s laws and regulations and offering compliance education.
The CSR Committee is chaired by the HD Representative Director, President, Member of the Board and comprises the Chief Officer of Sustainability Promotion, Chief Compliance Officer, CSR officers and CSR department General Managers of the business operating and functional support companies. At meetings, members confirm and share information on the state of compliance efforts at each company.
Through both classroom work and e-learning, newly graduated employees, mid-career hires, and officers and employees at SCREEN companies worldwide receive education including compliance basics, job-level-specific classes, specialist classes, and classes on SCREEN Group’s CSR Charter / Code of Conduct. Education also includes periodic classes on harassment prevention and on compliance with laws related to unfair competition, anti-corruption, subcontracting, personal information protection, worker dispatching and insider trading.
In the fiscal year ended March 31, 2020, we provided education for employees in Japan on revised laws and new laws, such as those related to civil matters, worker dispatch, fixed-term employment contracts, and workplace harassment prevention. For subsidiaries in China and Taiwan, we provided officers and employees with education on information management covering sales secrets and other matters.
We have established Internal Reporting Hotline, a whistleblowing system that helps to prevent improprieties through the early detection of harassment and suspected violations of corporate ethics and corporate regulations. Our global whistleblowing system has Hotlines in all SCREEN worldwide regions to accept inquiries from all Group employees, officers and employees of supplier companies. There are also rules in place regarding anonymity and privacy protection, as well as for ensuring that no one will be given unfair treatment for having used the whistleblowing system. This system is operated by our Legal & Compliance Department. We have also established external hotlines operated by law firms. In the fiscal year ended March 31, 2020, we inspected Corporate Ethics Help Line at overseas companies and made rule revisions and other necessary improvements.
Periodic in-house audits are conducted to see how well we are complying with laws and corporate ethics and how well our Hotlines are operating.
Our CSR Charter / Code of Conduct clearly stipulates that the SCREEN Group will implement highly transparent management of our businesses through sound and effective corporate governance and that the Group will comply with all applicable laws and regulations, as well as the ethical standards of all relevant countries, and will conduct our business activities in a fair and sensible manner. In accordance with these directives, each Group company is responsible for full compliance with all local tax laws, filing requirements and tax obligations. Moreover, we will not resort to tax planning or use tax havens to evade taxation.
Security Export Control
The SCREEN Group places a high priority on carrying out security export control. The aim is to help preserve international peace and safety by preventing weapons or goods and technologies that could be converted for military use from falling into the hands of governments or terrorists who could threaten world safety. Our Security Export Control Department gathers the latest information on Foreign Exchange and Foreign Trade Act and other related export rules and disseminates this information throughout the Group. It
also confirms that goods and technologies we export correspond to regulations, and it formulates and checks conformity with in-house rules supporting export control processes that are aimed at confirming end users’ identity and their intended use of goods and technologies.
The Group’s business operating companies have been approved by the Director of Osaka Customs as “authorized exporters” under the Authorized Economic Operator (AEO) program. To ensure ongoing compliance with this program, we disseminate information on relevant laws and regulations throughout the Group and conduct periodic legal audits.
Compliance with Competition Laws and Anti-corruption
The SCREEN Group formulated the Guidelines on Preventing Collusive Bidding by Cartels and conducts education for officers and employees on improper activities. The goal is to prevent collusion, monopolies, unfair advantages to one’s own suppliers, and other actions that violate anti-monopoly and fair competition laws, as well as prevent bribes and other such improper acts. In the fiscal year ended March 31, 2020, there were no instances in the SCREEN Group of anticompetitive or antitrust practices or illegal monopolistic activities.
Exclusion of Anti-Social Forces
The SCREEN Group will ban any relationships with anti-social forces, including organized crime groups, which pose a threat to public order and safety of society. We will stand firm against, and reject, unreasonable demands and requests of anti-social forces.
Furthermore, we will not engage in any transactions or relationships of any kind with anti-social forces. We will also demand that our customers and business partners also eliminate any relationships with anti-social forces.
Providing Appropriate Product Information
Each department involved in public relations, legal affairs, and intellectual property verifies product and service information prior to its external release. In this way, we work to ensure fair and accurate information disclosure. In the fiscal year ended March 31, 2020, there were no significant legal violations by any Group company in areas related to the provision of information about or labeling of products and services or marketing. Going forward, we intend to conduct thorough checks of each Group company to continue to prevent infractions.